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Tuesday, April 3rd, 2018

Navigating Team Friction by Lara Hogan

It’s day two of An Event Apart Seattle (Special Edition). Lara is here to tell us about Navigating Team Friction. These are my notes…

Lara started as a developer, and then moved into management. Now she consults with other organisations. So she’s worked with teams of all sizes, and her conclusion is that humans are amazing. She has seen teams bring a site down; she has seen teams ship amazing features; she has seen teams fall apart because they had to move desks. But it’s magical that people can come together and build something.

Bruce Tuckman carried out research into the theory of group dynamics. He published stages of group development. The four common stages are:

  1. Forming. The group is coming together. There is excitement.
  2. Storming. This is when we start to see some friction. This is necessary.
  3. Norming. Things start to iron themselves out.
  4. Performing. Now you’re in the flow state and you’re shipping.

So if your team is storming (experiencing friction), that’s absolutely normal. It might be because of disagreement about processes. But you need to move past the friction. Team friction impacts your co-workers, company, and users.

An example. Two engineers passively-aggressively commenting each other’s code reviews; they feign surprise at the other’s technology choices; one rewrites the others code; one ships to production with code review; a senior team member or manager has to step in. But it costs a surprising amount of time and energy before a manager even notices to step in.

Brains

The Hulk gets angry. This is human. We transform into different versions of ourselves when we are overcome by our emotions.

Lara has learned a lot about management by reading about how our brains work. We have a rational part of our brain, the pre-frontal cortex. It’s very different to our amygdala, a much more primal part of our brain. It categorises input into either threat or reward. If a threat is dangerous enough, the amygdala takes over. The pre-frontal cortex is too slow to handle dangerous situations. So when you have a Hulk moment, that was probably an amygdala hijack.

We have six core needs that are open to being threatened (leading to an amygdala hijacking):

  1. Belonging. Community, connection; the need to belong to a tribe. From an evolutionary perspective, this makes sense—we are social animals.
  2. Improvement/Progress. Progress towards purpose, improving the lives of others. We need to feel that we do matters, and that we are learning.
  3. Choice. Flexibility, autonomy, decision-making. The power to make decisions over your own work.
  4. Equality/Fairness. Access to resources and information; equal reciprocity. We have an inherent desire for fairness.
  5. Predictability. Resources, time, direction future challenges. We don’t like too many surprises …but we don’t like too much routine either. We want a balance.
  6. Significance. Status, visibility, recognition. We want to feel important. Being assigned to a project you think is useless feels awful.

Those core needs are B.I.C.E.P.S. Thinking back to your own Hulk moment, which of those needs was threatened?

We value those needs differently. Knowing your core needs is valuable.

Desk Moves

Lara has seen the largest displays of human emotion during something as small as moving desks. When you’re asked to move your desk, your core need of “Belonging” may be threatened. Or it may be a surprise that disrupts the core need of “Improvement/Progress.” If a desk move is dictated to you, it feels like “Choice” is threatened. The move may feel like it favours some people over others, threatening “Equality/Fairness.” The “Predictability” core need may be threatened by an unexpected desk move. If the desk move feels like a demotion, your core need of “Significance” will be threatened.

We are not mind readers, so we can’t see when someone’s amygdala takes over. But we can look out for the signs. Forms of resistance can be interpreted as data. The most common responses when a threat is detected are:

  1. Doubt. People double-down on the status quo; they question the decision.
  2. Avoidance. Avoiding the problem; too busy to help with the situation.
  3. Fighting. People create arguments against the decision. They’ll use any logic they can. Or they simply refuse.
  4. Bonding. Finding someone else who is also threatened and grouping together.
  5. Escape-route. Avoiding the threat by leaving the company.

All of these signals are data. Rather than getting frustrated with these behaviours, use them as valuable data. Try not to feel threatened yourself by any of these behaviours.

Open questions are powerful tool in your toolbox. Asked from a place of genuine honesty and curiosity, open questions help people feel less threatened. Closed questions are questions that can be answered with “yes” or “no”. When you spot resistance, get some one-on-one time and try to ask open questions:

  • What do you think folks are liking or disliking about this so far?
  • I wanted to get your take on X. What might go wrong? What do you think might be good about it?
  • What feels most upsetting about this?

You can use open questions like these to map resistance to threatened core needs. Then you can address those core needs.

This is a good time to loop in your manager. It can be very helpful to bounce your data off someone else and get their help. De-escalating resistance is a team effort.

Communication ✨

Listen with compassion, kindness, and awareness.

  • Reflect on the dynamics in the room. Maybe somebody thinks a topic is very important to them. Be aware of your medium. Your body language; your tone of voice; being efficient with words could be interpreted as a threat. Consider the room’s power dynamics. Be aware of how influential your words could be. Is this person in a position to take the action I’m suggesting?
  • Elevate the conversation. Meet transparency with responsibility.
  • Assume best intentions. Remember the prime directive. Practice empathy. Ask yourself what else is going on for this person in their life.
  • Listen to learn. Stay genuinely curious. This is really hard. Remember your goal is to understand, not make judgement. Prepare to be surprised when you walk into a room. Operate under the assumption that you don’t have the whole story. Be willing to have your mind changed …no, be excited to have your mind changed!

This tips are part of mindful communication. amy.tech has some great advice for mindful communication in code reviews.

Feedback

Mindful communication won’t solve all your problems. There are times when you’ll have to give actionable feedback. The problem is that humans are bad at giving feedback, and we’re really bad at receiving feedback. We actively avoid feedback. Sometimes we try to give constructive feedback in a compliment sandwich—don’t do that.

We can get better at giving and receiving feedback.

Ever had someone say, “Hey, you’re doing a great job!” It feels good for a few minutes, but what we crave is feedback that addresses our core needs.

GeneralSpecific and Actionable
Positive Feedback
Negative Feedback

The feedback equation starts with an observation (“You’re emails are often short”)—it’s not how you feel about the behaviour. Next, describe the impact of the behaviour (“The terseness of your emails makes me confused”). Then pose a question or request (“Can you explain why you write your emails that way?”).

observation + impact + question/request

Ask people about their preferred feedback medium. Some people prefer to receive feedback right away. Others prefer to digest it. Ask people if it’s a good time to give them feedback. Pro tip: when you give feedback, ask people how they’d like to receive feedback in the future.

Prepare your brain to receive feedback. It takes six seconds for your amygdala to chill out. Take six seconds before responding. If you can’t de-escalate your amygdala, ask the person giving feedback to come back later.

Think about one piece of feedback you’ll ask for back at work. Write it down. When your back at work, ask about it.

You’ll start to notice when your amygdala or pre-frontal cortex is taking over.

Prevention

Talking one-on-one is the best way to avoid team friction.

Retrospectives are a great way of normalising of talking about Hard Things and team friction.

It can be helpful to have a living document that states team processes and expectations (how code reviews are done; how much time is expected for mentoring). Having it written down makes it a North star you can reference.

Mapping out roles and responsibilities is helpful. There will be overlaps in that Venn diagram. The edges will be fuzzy.

What if you disagree with what management says? The absence of trust is at the centre of most friction.

DisgreeAgree
CommitMature and TransparentEasiest
Don’t CommitAcceptable but ToughBad Things

Practice finding other ways to address B.I.C.E.P.S. You might not to be able to fix the problem directly—the desk move still has to happen.

But no matter how empathic or mindful you are, sometimes it will be necessary to bring in leadership or HR. Loop them in. Restate the observation + impact. State what’s been tried, and what you think could help now. Throughout this process, take care of yourself.

Remember, storming is natural. You are now well-equipped to weather that storm.

See also:

Friday, January 26th, 2018

Robin Rendle › How to Read the Internet

The past, present and future of RSS.

If I had to choose my Twitter account over my RSS setup I wouldn’t hesitate for a second — I’d throw Twitter right into the ocean.

Wednesday, January 10th, 2018

My Pod

Merlin mentioned this service on a recent podcast episode. If you have an Amazon Echo, you can authenticate with this service and then point it at an RSS feed …like your Huffduffer feed, for example. From then on, Alexa becomes a Huffduffer player.

Wednesday, September 6th, 2017

Form Validation with Web Audio | CSS-Tricks

An interesting idea from Ruth—using subtle sounds to augment inline form validation.

There aren’t any extremely established best practices for this stuff. The best we can do is make tasteful choices and do user research. Which is to say, the examples in this post are ideas, not gospel.

Wednesday, July 26th, 2017

Posting to my site

I was idly thinking about the different ways I can post to adactio.com. I decided to count the ways.

Admin interface

This is the classic CMS approach. In my case the CMS is a crufty hand-rolled affair using PHP and MySQL that I wrote years ago. I log in to an admin interface and fill in a form, putting the text of my posts into a textarea. In truth, I usually write in a desktop text editor first, and then paste that into the textarea. That’s what I’m doing now—copying and pasting Markdown from the Typed app.

Directly from my site

If I’m logged in, I get a stripped down posting interface in the notes section of my site.

Notes posting interface

Bookmarklet

This is how I post links. When I’m at a URL I want to bookmark, I hit the “Bookmark it” bookmarklet in my browser’s bookmarks bar. That pops open a version of the admin interface tailored specifically for links. I really, really like bookmarklets. The one big downside is that they don’t work on mobile.

Text message

This is something I knocked together at Indie Web Camp Brighton 2015 using the Twilio API. It’s handy for posting notes if I’m travelling somewhere and data is at a premium. But I don’t use it that often.

Instagram

Thanks to Aaron’s OwnYourGram service—and the fact that my site has a micropub endpoint—I can post images from Instagram to my site. This used to happen instantaneously but Instagram changed their API rules for the worse. Between that and their shitty “algorithmic” timeline, I find myself using the service less and less. At this point I’m only on their for the doggos.

Swarm

Like OwnYourGram, Aaron’s OwnYourSwarm allows me to post check-ins and photos from the Swarm app to my site. Again, micropub makes it all possible.

OwnYourGram and OwnYourSwarm are very similar and could probably be abstracted into a generic service for posting from third-party apps to micropub endpoints. I’d quite like to post my check-ins on Untappd to my site.

Other people’s admin interfaces

Thanks to rel="me" and IndieAuth, I can log into other people’s posting interfaces using my own website as the log-in, and post to my micropub endpoint, like this. Quill is a good example of this. I don’t use it that much, but I really should—the editor interface is quite Medium-like in its design.

Anyway, those are the different ways I can update my website that I can think of right now.

Syndication

In terms of output, I’ve got a few different ways of syndicating what I post here:

Just so you know, if you comment on one of my posts on Facebook, I probably won’t see it. But if you reply to a copy of one of posts on Twitter or Instagram, it will show up over here on adactio.com thanks to the magic of Brid.gy and webmention.

Sunday, June 25th, 2017

Implementing a slider well

A look at the feedback needed for a slider control that feels “right”.

You can get most of the behavioural (though not styling) suggestions in HTML by doing this:

<form>
  <input type="range" min="0" max="100" value="50"
   onchange="amount.value=this.value"
   onmousemove="amount.value=this.value">
  <output name="amount">50</output>
</form>

Wednesday, June 7th, 2017

A day without Javascript

Charlie conducts an experiment by living without JavaScript for a day.

So how was it? Well, with just a few minutes of sans-javascript life under my belt, my first impression was “Holy shit, things are fast without javascript”. There’s no ads. There’s no video loading at random times. There’s no sudden interrupts by “DO YOU WANT TO FUCKING SUBSCRIBE?” modals.

As you might expect, lots of sites just don’t work, but there are plenty of sites that work just fine—Google search, Amazon, Wikipedia, BBC News, The New York Times. Not bad!

This has made me appreciate the number of large sites that make the effort to build robust sites that work for everybody. But even on those sites that are progressively enhanced, it’s a sad indictment of things that they can be so slow on the multi-core hyperpowerful Mac that I use every day, but immediately become fast when JavaScript is disabled.

Tuesday, May 23rd, 2017

JSON Feed: Home

RSS isn’t dead, but it has metamorphosed into JSON.

I don’t know if syndication feeds have yet taken on their final form, but they’re the canonical example of 927ing.

Anyway, I’ve gone ahead and added some JSON feeds to adactio.com:

Tuesday, January 31st, 2017

The Schedule and the Stream

Matt takes a look at the history of scheduled broadcast media—which all began in Hungary in 1887 via telephone—and compares it to the emerging media context of the 21st century; the stream.

If the organizing principle of the broadcast schedule was synchronization — millions seeing the same thing at the same time — then the organizing principle of the stream is de-contextualization — stories stripped of their original context, and organized into millions of individual, highly personalized streams.

Saturday, August 6th, 2016

Service worker meeting notes - JakeArchibald.com

Jake has written up the notes from the most recent gathering to discuss service workers. If you have any feedback on any of the proposed changes or additions to the spec, please add them. This proposal is the biggie:

We’re considering allowing the browser to run multiple concurrent instances of a service worker.

Wednesday, July 27th, 2016

A Code Review, Or Yet Another Reason to Love the Web | Brad Frost

I love this back and forth between Brad and Jonathon. I think they’ve both got some good ideas:

  • I agree with Brad that you can start marking up these kind of patterns before you’ve got visual designs.
  • I agree with Jonathon that it’s often better to have a generic wrapper element to avoid making assumptions about which elements will be used.

Tuesday, July 26th, 2016

Join Fractal on Slack!

If you’re planning on giving Fractal a test drive, jump into this Slack channel. Mark and others will be able to help you out with any questions that aren’t covered in the docs.

Wednesday, July 20th, 2016

Questions for our first 1:1 | Lara Hogan

Shamefully, I haven’t been doing one-to-ones with my front-end dev colleagues at Clearleft, but I’m planning to change that. This short list of starter questions from Lara will prove very useful indeed.

Sunday, June 5th, 2016

Good intentions are not enough | silversuit.net

Online discourse:

Wouldn’t it be nice if we had an x-ray that could peer into the true intention behind words on a screen? Sadly we don’t have that x-ray yet (for most of humanity’s existence, we had body language to enrich our words and enhance understanding, but we live in interesting times where so much, perhaps even the majority, of our communication lacks body language) and so we have to be mindful of how our words might be perceived, and what the ramifications of publishing them might be. That’s not to say we should hold off completely, but it does mean we should be mindful if we’re to be most effective.

Monday, January 25th, 2016

Follow the links | A Working Library

The ability to follow links down and around and through an idea, landing hours later on some random Wikipedia page about fungi you cannot recall how you discovered, is one of the great modes of the web. It is, I’ll go so far to propose, one of the great modes of human thinking.

Wednesday, December 16th, 2015

Natural peer environment by Mikey Allan

‘Sfunny, I was just discussing this with Clare and Charlotte at work: how our office space (and culture) lends itself well to spontaneous exchanges of feedback and opinions.

Thursday, December 3rd, 2015

WTF is Solid?- Solid

The new style guide and pattern library for Buzzfeed.

It all looks pretty reasonable on the surface but if you poke around in the CSS, you’ll find 1157 uses of !important. Yikes!

The whole point of having an agreed-upon codebase in a pattern library is so that developers need never reach for nuclear options like !important, so I’m afraid, for me, this is a demonstration of what not to do (in terms of CSS—the output of the HTML in the styleguide looks perfectly fine).

Solid uses immutable, atomic CSS classes…

CSS is “mutable”. By design. I don’t think we should be working against that.

Friday, March 7th, 2014

Making progress

When I was talking about Async, Ajax, and animation, I mentioned the little trick I’ve used of generating a progress element to indicate to the user that an Ajax request is underway.

I sometimes use the same technique even if Ajax isn’t involved. When a form is being submitted, I find it’s often good to provide explicit, immediate feedback that the submission is underway. Sure, the browser will do its own thing but a browser doesn’t differentiate between showing that a regular link has been clicked, and showing that all those important details you just entered into a form are on their way.

Here’s the JavaScript I use. It’s fairly simplistic, and I’m limiting it to POST requests only. At the moment that a form begins to submit, a progress element is inserted at the end of the form …which is usually right by the submit button that the user will have just pressed.

While I’m at it, I also set a variable to indicate that a POST submission is underway. So even if the user clicks on that submit button multiple times, only one request is set.

You’ll notice that I’m attaching an event to each form element, rather than using event delegation to listen for a click event on the parent document and then figuring out whether that click event was triggered by a submit button. Usually I’m a big fan of event delegation but in this case, it’s important that the event I’m listening to is the submit event. A form won’t fire that event unless the data is truly winging its way to the server. That means you can do all the client-side validation you want—making good use of the required attribute where appropriate—safe in the knowledge that the progess element won’t be generated until the form has passed its validation checks.

If you like this particular pattern, feel free to use the code. Better yet, improve upon it.

Friday, May 31st, 2013

Screenshots of Despair

The existential angst of unfeeling feedback.

Friday, September 28th, 2012